Mistake #5: Products first

What does every American do when she wants to start a project? She goes shopping! Everyone wants to start getting organized by purchasing organizing products first. The result: several hundred dollars added to the credit card balance and a stack of not-quite-right containers in the house, piled on top of the clutter.

The Clutter Fairy alternative: Sort through the entire contents of one room first, sorting to determine what you will keep and what can be trashed, recycled, put in another room, or given away. When you get down to the real “keep” pile, then you can go shopping with a plan for exactly what and how much you need to contain, and you’ll only buy the products you actually need.

Mistake #4: Clear-time blindness

No one looks forward to clearing out a long-neglected space (except maybe professional organizers). There’s a common mental disconnect between the time it took to create the chaos and the time it’s likely to take to clear it out. So people tend to make a mental adjustment, reducing cleaning time from how long it will actually take to the amount of time they’re willing to put in. If you’ve neglected organization for six months, it’s going to take more than a Saturday afternoon to get your space under control.

The Clutter Fairy alternative: Be realistic about the time a project will take. Don’t underestimate the scope of what you’re trying to accomplish, or you’ll set yourself up to be disappointed when the project isn’t complete at the end of the afternoon. Take delight in incremental progress, and stick with the plan until it’s complete. Think how proud you’ll be when you’re truly done!

Mistake #3: Premature “keep” decisions

Once you begin sorting, you’ll find yourself touching everything in the room. Each object grabs your attention, and they’re all saying, “Keep me!” It’s easy to get bogged down in trying to decide what to keep as you touch each object. It may seem efficient to make your keep decisions at this stage, but it’s not—for two reasons. First, you’ll tend to get fatigued by continuous decision-making, and you’ll want to shut down. Second, you’ll keep too much because until you get through the initial sorting, you’re not choosing based on the whole picture of everything you own.

The Clutter Fairy alternative: Don’t confuse sorting with decision-making. Your first step is to sort the whole room, gathering like with like, pulling out items you can readily identify as trash or recycling. Stay focused on the task of sorting the entire contents of the room before you make keep decisions. Then process each pile and make keep decisions, also adding to your trash, recycle, and relocate piles. This sort-first, decide-second process will yield sensible, informed keep decisions, and the volume of what you keep will almost certainly be smaller.

Mistake #2: Keeping things for the wrong reasons

What’s even worse than making keep decisions prematurely? Keeping things for the wrong reason. For example, you throw something on the keep pile “because it was a gift.” Are you sure you want to make space for something not because you like it, or use it, or even want it, but for no other reason than that it was a gift? That’s not a good enough reason for it to take up your valuable space and attention. Another bad reason for keep decisions is cost. You don’t have to compound an expensive buying mistake with a bad keep decision.

The Clutter Fairy alternative: Your goal is to “thin the herd.” Don’t manufacture reasons to keep things, or you might as well not be trying to organize. Be truthful about what you like, what you will use—not just might use—and what genuinely suits your lifestyle. If something doesn’t make the cut, get rid of it in favor of things that do. Don’t waste your valuable time storing, living with, and working around a bunch of stuff you don’t really love.

Mistake #1: Deciding not to decide

If all you’re doing is putting the same stuff in new places, you’re wasting time and effort. Sometimes you find that you can’t decide whether to keep an item, so you put it back on the pile. All you’ve really done is made an unjustified keep decision, postponing your pain to another day. Do you want to go through this whole process again later? I doubt it!

The Clutter Fairy alternative: Put aside the item that trips you up for the moment, and move on to something else that you can decide about. Don’t let one problematic item stop the great progress you’re making. Tackle some easy decisions first, and your success will give you strength to make harder choices. At the very least, you’ll reduce the pile that needs your attention from what it would have been if you’d let that one hard decision stop you in your tracks. It’s okay if you have to spread out the tough decisions over a few days. Your ultimate goal is to make good keep decisions based on what’s truly part of your lifestyle—then let the rest go.

How are you doing so far on the New Year’s resolutions? I get the impression that at this time of year, we’re all trying to become better, more-together versions of ourselves. We believe somehow that all we have to do is draw a line in the sand—“starting January 1”—and a better person will emerge all of a sudden. I think that one reason people don’t accomplish their resolutions is that expecting monumental, fundamental changes in yourself just because you’ve started using a new calendar is not a recipe for success.

“Get organized” is a popular New Year’s resolution. Having let their spaces dissolve into disaster areas over the holidays, people wake up with a hangover on January 1, walk around with coffee in hand, and say, “I have GOT to get this place organized!” It’s certainly a laudable goal, but it’s too broad a mandate to be useful as a resolution. The objective doesn’t contain the steps you’ll need to get there.

The best way to accomplish any job is to take it step by step. So if “get organized” is on your list for 2009, I propose that you apply a step-by-step approach. Instead of a New Year’s resolution, how about creating “new month resolutions” this year instead? Break out the steps it’ll take to get your space organized, and set each step as a monthly goal. A month’s worth of organizing is manageable, and more likely to actually get accomplished! Stick to all—or even just most—of your new month resolutions, and by the end of the year, your place will be in great shape. Your resolution to get organized will be achieved.

Want some help breaking it down? Here’s a template you can modify to your specific situation.

The Clutter Fairy’s 2009 New Month Resolutions

• January: Handle the mail. The most basic headache that afflicts all households is incoming mail. Ignoring it creates piles that multiply every day as the new mail comes. Without systems to handle mail, you’re guaranteed to find yourself buried under piles in short order. Spend January creating and refining your customized process for handling the mail and preventing piles instead of creating them. Then you’ll have no piles to deal with in 2009!
• February: Clear out the closets. The dead of winter is a perfect time to dig through your closets. You’re looking for those coats, hats and gloves anyway, so why not sort through everything now? Get rid of the clothes that don’t fit or that you haven’t worn during the year, throw out shoes that look the worse for wear, and put things back in an organized way.
• March: Tackle those paper piles. The tax-filing deadline is six weeks away, so why not spend March sorting out all the paper in your home office (and elsewhere!) so you’ll be ready to prepare your tax return. Go through any neglected stacks of mail and paper around the house, sorting and throwing out as you go. File away what you need to keep, including the items that support your tax return.
• April: Organize the home office. Since you just finished clearing all the paper piles, the majority of which were probably in your office, wrapping up your home office should be a breeze! Now’s the time to go through the existing files and throw out outdated material, rearrange the desktop and its contents, maybe try a new arrangement of the furniture. Perhaps you need to create a filing system because you don’t have one! Whatever it’ll take to make the office more functional and efficient, that’s your resolution for this month.
• May: Deal with the garage. Just in time for garage sale season! If you can’t park at least one car in the garage, you have too much stuff in there, and you’re probably just postponing giving it away. Empty out the garage and have a garage sale at the end of the month. This project has the bonus of generating some vacation cash for you.
• June: Clean up the master bedroom. Where do you spend one third of your life? In your bedroom, of course. You cleaned the closet in February, so now you can tackle the room itself. Consider the amount and size of the furniture compared to the size of the room, and get rid of things that don’t fit the space well. Create a floor plan with space to move around in and a way to contain all the objects that need to be in your inner sanctum.
• July: Sort out the bathrooms. Tried 42 different hair products during the year? Bathrooms usually have a small amount of storage that’s quickly filled up. Go through all the storage in the bathrooms, sort, purge, and reorganize what you really need to keep. Toiletries are a great donation to homeless shelters and other similar facilities.
• August: Dive into the kitchen next. You’ve tried another year’s worth of recipes, and it’s time to go through the fridge and pantry again. The only way to know what you have is to organize the cabinets and closets in the kitchen. Now you can finally try those recipes you forgot you bought ingredients for!
• September: Dump the storage unit. Now that the weather is not so steamy hot, you can get into your storage unit and clear it out! You cleaned up your garage, so maybe you don’t even need a storage unit anymore. Most of that stuff can go away—I promise—and what you want to keep might now fit in the garage. Do yourself a favor—get rid of that monthly fee.
• October: Organize the decorations. Fall is the season when all the decorating starts up. First Halloween, then Thanksgiving, then Christmas—each with its own set of decorations to put up and take down. Since you have to get them out anyway, why not sort, purge, and store them together? Then it will be easy to take down Halloween, store it, and pull out the stuff for Thanksgiving, and so on. Put the decorations in an out-of-the-way place, so when the season is over, they can hide away until next year.
• November: Prepare the guest/multipurpose room. Guests are coming any day now. This is the perfect time to get into that multipurpose room that’s part guest room and part craft room, or part office and part junk room. Clear out the year’s worth of accumulated stuff and create an inviting space for your guests, with room to hang up or put away clothes and a place to store the luggage.
• December: Stage the kids’ rooms. The kids are about to get a fresh crop of gifts, so why not make room by getting rid of some old ones? You’ll be just in time to donate items to a Toys-for-Tots campaign. Besides, the kids are out of school for three weeks, so it’s a great time to teach them about being organized, too. What they learn now about getting organized will serve them all their lives.

Kim Jordan, host of The Ask Kim Jordan Show, interviews Gayle Goddard about the top five organizing mistakes she encounters in working with her clients.

Kim Jordan, host of The Ask Kim Jordan Show, interviews Gayle Goddard about reducing clutter in the home to prepare for holiday guests.

Like many of my clients, friends, and neighbors, after about four days I found myself emptying my refrigerator and freezer of their spoiled contents. I had done a good job of using up fresh food as Ike approached, and didn’t buy any more in the days leading up to the storm. But my emergency ice chest could only hold so much, and I ended up filling many trash bags with thawed food from the freezer, jars of condiments, dressings, and sauces, and open bottles and packages of all kinds. I cleaned the fridge as if I were moving out of the house and leaving it for the new owner. Then I pulled the fridge out from the wall to unplug it, and it sat there empty for the next 10 days.

It was strange to walk back and forth in front of that refrigerator with its doors propped open and nothing inside. It was perfectly clean and shiny and looked totally barren. But every time I walked by, I wondered what I would buy first when the power came back on. What about mayo and maybe some eggs? Should I buy butter and cheese? Maybe I would try a new type of salsa….

At some point, it dawned on me that I could fill it with whatever I wanted. When the power returned and the fridge was cold again, I could fill that fridge with only those things that I liked and wanted in there. I had cleared out all the old and was ready to replace it with exactly what I wanted in my fridge now. My empty, unplugged refrigerator was a blank slate of possibility—just like many of the Clutter Fairy jobs I do every day.

What a fine metaphor my refrigerator is for the declutterizing process. Everything I removed from my fridge has a parallel in what I discover as I clear out a cluttered space. There were jars I had opened eons ago and never finished off. There were things I used every day, like the Brita water pitcher and a bottle of Diet Coke. In the freezer, there was an old box of frozen chicken that had been shipped to me as a gift. There were supplies of foods that I no longer eat and leftovers that had been shoved to the back and forgotten. Like any space in your house, my refrigerator contained things I desired once but no longer liked, things that were used up or spoiled, gifts I had never wanted, and useful stuff I needed every day. There were experiments that didn’t work out and things that had gotten lost in the back. There were even hidden treasures—like the bag of Lindt chocolate truffles I rescued from oblivion!

I took delight in replenishing the newly cool refrigerator with my favorite cheese and new jars of mayo, mustard, and salad dressing. I restocked my favorite drinks, too, and refilled the Brita. When I was done, there was still a lot of space free, and I could easily see everything I had added. The fridge was clean and beautiful. It felt like I’d made a fresh start in life.

Clearing clutter can give you a blank slate. It can let you start over with a space that’s clean, fresh, and exactly how you like it. It’s an amazing experience to remake your space. Can’t imagine clearing the clutter in a room of your house? Want to see what it feels like? Clean out your refrigerator completely. Fill it with exactly and only what you want, and see how that feels to you. When you’re ready to take the next step, you’ll be surprised how much like cleaning the fridge clearing out a room of your house can be!